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Automate Data Entry

Automated Data Entry is the starting point for digitising your supply chain.

The movement of goods from one place to another, and the subsequent payment, relies on a constant flow of information between organisations and departments. For example, your customer sends you an order, and you then send them an order acknowledgement.... they send you a proof of delivery, and you send them an invoice. This is why, traditionally, a huge amount of time and resource is spent simply taking the information received from your customer or supplier and inputting into your ERP system.

Currently, this information might be sitting on someone's desk, within a fax. Or in an email with an attached pdf on someone's computer. Or, even in an excel spreadsheet. Finding, extracting, and inputting that information into your ERP is a manual process. And it’s this manual process that is ultimately holding up the supply chain process for those organisations who have not yet automated their data entry.

Some of the Manual Data Entry Tasks you can Automate:

Sales & Customer Service

The processing of; Orders, Order Amendments, Order Acknowledgements, Order Confirmations, Price Files, Forecasts and Complaints.

Supply Chain & Logistics

The processing of Advanced Shipment Notices, Proof of Delivery, Goods Receipt Notes, Transport Orders, Inventory Movements, Information on Delivery and Logistics Claims.

Finance & Administration

The processing of: Invoices, Debit Notes, Credit Notes, Remittance Advices, Bank Payments and Debtor Lists.

What do we mean by Automated Data Entry?
When OmPrompt talks about Automated Data Entry, we mean taking every email, fax and EDI communication that flows into your organisation, using technology to extract the information, before pushing that information directly into your own organisation ’ s ERP system.
How does this change the operational supply chain?
All that running around finding orders, cross-referencing goods received notes, and working your way through piles of paper disappears overnight. Orders and deliveries appear in your ERP system within seconds of your customers’ sending the communication – without you having to lift a finger

But that’s just the beginning.

Because our platform is based on checking information against your specific customers’ information, order errors or GRN inconsistencies are immediately flagged up for your review. Your teams become more proactive and your ERP data more accurate – leading to improved customer satisfaction. Once you have all your supply chain information in one place, in a consistent format, you can do so much more with it. Which is why, automating data entry is only step 1.

Once your are at this point, you’ll be able to progress to step 2, process automation.