Master Data Validation

Your master data is your ‘rule book’ that ensures the information contained within a customer’s order, proof of delivery, or remittance advice ends up in the right place in your ERP system. As long as the information within the customer’s documentation matches their master data, everything is fine.

However, when the information does not match up, problems occur within your operational supply chain.

The typical way organisations deal with non-conforming customer information is to sift through the documentation manually, and key information into their ERP by hand. This labour-intensive process is costly and error-prone. And once you’ve entered the wrong information into your ERP, you’ll have issues to deal with further down the line, such as: incorrect deliveries, the inability to reconcile invoices, and increased DSO.

How OmPrompt Helps to Clean Up Your Master Data

Validating documentation against your customer master data is key to increasing your process accuracy and customer satisfaction. Therefore, the first step in our process is to cross-check documents against customer master data to identify errors. Any inconsistencies are flagged up and resolved there and then, before they enter your operational systems. As a result, the validation process improves accuracy, reduces the risk of manual errors progressing further through the supply chain, and can improve process efficiency.

Types of Master Data

Customer Master Data

Delivery Details Master Data

Product Master Data

Listing Master Data

SKU Product Master Data

How to Send Your Master Data* 

We need access to your master data on a regular basis. This enables us to ensure that we’re checking your customers’ documentation against the right set of rules. Typical formats of master data are: xls, xml or csv.

There several ways we can receive your master data:

  • A regular download from your ERP via a secure connection
  • Using BAPI (Business Application Programming)
  • Using your existing infrastructure to establish a secure connection, such as SFTP.
*Of course, once you send your master data to us, our copy is not master data, it’s referenced data

What is ITs involvement? 

The IT department is essential to implementing new software and or automation services. We work with your IT department to ensure there is little as disruption to your systems as possible.